Vouchers in Genoa Gov are the payment vouchers, receipt vouchers and journal vouchers that the accounts section of an Iraqi government department prepares. Every voucher goes through an audit and approval workflow involving more than one user. This means preparing, auditing and approving a voucher can be split between different members of staff instead of resting with one person.
The voucher is the basis of every financial transaction in a government department. Genoa Gov handles the three kinds of voucher used in Iraqi government accounting.
The workflow in Genoa Gov is multi-user: a voucher passes through more than one user before it is approved. For example, an accountant might prepare a payment voucher, an auditor might review it, and an authorised official might approve it.
These roles are only an example. You can go through your own department's approval chain with the Genoa team during a demo.
Separating the person who prepares a voucher from the people who audit and approve it is a basic principle of internal control in government finance. When several people handle a voucher, an error or irregularity is less likely to go unnoticed.
Genoa Gov builds this principle into the way work is done, so approval is part of the system rather than a separate paper step.
Vouchers are the starting point for the rest of the work in Genoa Gov. A payment voucher is linked to the allocation check in the budget and to the cheque used to pay it. A posted voucher that needs correcting is amended with the change kept in the audit trail, and vouchers then feed into month-end and year-end closing.
A payment voucher records money the department pays out, a receipt voucher records money it receives, and a journal voucher records an accounting entry with no cash payment or receipt, such as an adjustment.
In Genoa Gov, these vouchers go through an audit and approval workflow involving more than one user.
Genoa Gov is built around multi-user approval, which means a voucher passes through more than one user before it is approved.
This supports separating preparation, audit and approval, a basic principle of internal control in government departments.
Amend a voucher after posting, with every change kept in a full audit trail.
The department's budget and allocations, with a check that the allocation covers spending.
Cheques handled in the same system as vouchers and the budget.
Book a demo and we will walk you through the screens that matter to you, or send us your question on WhatsApp.